Finn Church Aid Kenya is looking for a
Human Resource and Administration Assistant– 1 Position
Duty Station: Kakuma/ Kalobeyei
Reports to: Project Coordinator
Primary purpose:
Responsible for general administration work in the areas of Personnel Management, Performance Management, and Staff Development that are necessary to maintain a skilled and competent workforce at field level.
Tasks and duties
- Ensure proper use and maintenance of office equipment such as computers, printers, cameras, generators, etc.
- Ensure that all organizational assets are insured and that all policies are up-to-date.
- Ensure that the office is clean, safe, and secure through effective supervision of the administrative staff.
- Manage staff leave plans and ensure timely submission of timesheets
- Develop and ensure effective implementation of the personal work plans for Admin department staff.
- Ensure proper documentation of administrative processes.
- Implement FCA’s HR systems and procedures
- Ensure adherence to FCA policies and the national labor law in all processes and procedures
- Assist in staff recruitment and exits, introductions, orientation, training, staff benefits schemes, etc.
- Provide advice in personnel conflicts/processes when relevant.
- Ensure that staff records in the office in the area of operation are up to date and filed appropriately.
- Responsible for implementation of FCA’s occupation health at the field level.
- Provide guidance and implement grievance and disciplinary procedures.
- In liaison with the line managers and supervisors ensure that performance appraisals and other tools/processes of performance management are effectively carried out in time.
Qualifications
- A Bachelors Degree in Human Resources Management or related discipline like Social Sciences, Social Work and Social Administration, Public Administration, etc
- Excellent planning and organizational skills
- Strong analytical and problem-solving skills
- Good communication, facilitation, and presentation skills. Strong interpersonal skills and a high level of integrity
- Computer literacy
- The position involves making timely decisions under pressure and also involves a high level of integrity, due to care and caution
How to apply
All qualified and interested candidates are encouraged to send a completed application letter and curriculum vitae to: recruitment.esaro@kua.fi stating the vacancy job title in the subject line
The deadline for receiving applications is 22nd December 2021
FCA will only contact short-listed applicants.
FCA is an equal opportunity employer, irrespective of gender, race or religious affiliation. FCA is a signatory to the Code of Conduct for humanitarian agencies. Attempts to influence recruitment procedures through phone calls, emails or inducements of any kind will lead to disqualifications.